You could fill the entire 24 hours in, or just highlight predictable and important events. Time blocking is when you take your day and assign blocks of time to various activities, using a paper or virtual calendar. You will use the quadrants as a visual reference for task time management, as well as to help you do the next step. The “D” block is for Not Urgent and Not Important – these are usually busy work or distractions that should be avoided or delegated. The “C” block is for Urgent, and Not Important tasks – things you are not directly responsible for, but need to happen The “B” block is for Important, and Not Urgent tasks – planning and prioritizing work, to be done by you The “A” block is for Urgent and Important tasks – must be done by you, and soon These blocks are then labeled A, B, C, D – starting at the top left, top right, bottom left, and finally the bottom right. You do this by drawing a line down the middle, and a second line midway down the page, to intersect the first line. Then I take a piece of paper and make a quadrant. This is done using quadrant planning, or more formally known as The Eisenhower Matrix. Work, personal, and family tasks all count if you either need to do them or just need to be aware of them. The first thing I do to organize my week is to make a list of every task that needs to be done. If you’re a fan of highlighters and lists, one or both of these may work for you, too. I was turned on to two techniques that really helped balance my work-home life: quadrant planning and time blocking. I have always used a paper planner in addition to any virtual calendars, and that would become the center of my hyper-organized new life. The best thing I did for myself and my business was start to organizing my day. What I didn’t have was a solid way to deal with the new order of things.
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